Charities & Grants, 25 November 2024
Meeting: Charities & Grants – 25 November 2024
Committee: Charities & Grants
Date: Monday, 25 November 2024 at 7:00 PM
Previous Meeting
Following Meeting
Papers:
Agenda:
Venue
Rickards Hall
72a High Street
Edenbridge, TN8 5AR
Kent
Agenda
2 Declaration of Interests or Predetermination
The disclosure must include the nature of the interest. If an interest becomes apparent to a member during the course of a meeting that has not been disclosed under this item, the member must immediately disclose it.
3 Public Questions and Statements
Members of the public, and members with prejudicial interests on items on the Agenda, may make representations, answer, ask questions and give evidence at this meeting in respect of items on the Agenda. (This is the only opportunity for members of the public to make a contribution during the meeting.) Both public and members are limited to three minutes per person to speak and the total time designated for public questions shall not exceed fifteen minutes unless directed by the Chairman of the meeting.
4 To receive, adopt and sign the minutes of the meeting for the Charities and Grants held on 13 November 2023 027-01-03
Do Members confirm the minutes of the meeting 13 November 2023 for the Charities no; 302732 The Public Recreation Ground., 302733 The Recreation Ground and 307544 The Norman Foundation and the Grants 2023?
5.1 To approve the accounts for Charity no 302732; Public Recreation Ground – Blossoms Park
The Charity end-of-year accounts 2023/24 and the Annual Report are presented for approval. The accounts recorded ‘nil’ return as all expenditure is managed through Council's I&E accounts, therefore 'nil' return. All activity is reported through the Open Spaces Committee as managed by the Council (sole managing trustee) and registered land owner.
Are Members happy to confirm the charity annual return for charity no 302732 as 'nil'?
6.1 To approve the accounts for Charity no 302733; Recreation Ground – Lingfield Road
The Charity end-of-year accounts 2023/24 and the Annual Report are presented for approval. The accounts recorded ‘nil’ return as all expenditure is managed through Council's I&E accounts, therefore 'nil' return. All activity is reported through the Open Spaces Committee as managed by the Council (sole managing trustee) and registered land owner.
Are Members happy to confirm the charity annual return for charity no 302733 as 'nil'?
7.1 To approve the accounts for Charity no 307544; The Norman Foundation (as Trustees)
The Charity end-of-year accounts 2023/24 and the Annual Report are presented for approval.
Last year's (2022-23) year-end balance was £49,447.67.
An award was approved by the Trustees in July 2023, of £2,137.98. The award was paid out on 1 December 2023, and has been included in the attached accounts. The accounts also include the interest earned from the CCLA /COIF accounts and the Scottish Widows account. The CCLA/COIF shares value has increased and been accounted for.
The closing Balance as of the 31 March 2024 is £52,167.33.
The Chairman of the Council, on behalf of the trustees, will sign the accounts as a true record of the Charity's financial position before submitting to the Charities Commissions.
Are Members happy to confirm the charity annual return for charity no 307544 ?
8 EDENBRIDGE TOWN COUNCIL GRANTS FUND
A link to the Council's grants policy is below. This year, Council has received 14 applications. Total amount requested is £12,880.00. (Summary attached, confidential; full applications are available to view in the office or Sharepoint folder.) Total Budgeted Grant fund for 2024 is £8,000.
A copy of previous awards made is available of the website, link below.
Members are asked to view the applications, and consider how it would like to award this year's available funds.
- Grants policy (opens in a new tab)
- Grant History (opens in a new tab)
- Annex 2 is confidential and is not included in the published papers.
Minutes
1 To Receive Apologies for Absence
Cllr Sumner chaired the meeting as Chairman of the Finance Committee, and under the Charities and Grants Terms of Reference.
Apologies where accepted from Cllrs Compton and Streets
2 Declaration of Interests or Predetermination
Item 8:
Cllrs Aldridge and Layland declared an interest in NEDRA.
Cllr Aldridge declared an interest in 1st Edenbridge Guides.
Cllrs Baker, Layland and Todd declared an interest in Citizens Advise.
Cllr Layland declared and interests in Edenbridge Volunteer Transport.
19.02 Cllr Read joined the meeting.
4 To receive, adopt and sign the minutes of the meeting for the Charities and Grants held on 13 November 2023 027-01-03
Resolved: to receive and adopt the minutes of the meeting 13 November 2023 for the Charities no; 302732 The Public Recreation Ground, 302733 The Recreation Ground and 307544 The Norman Foundation and the Grants 2023; (minutes 027/1-3) and the Chairman signed as a true and accurate record.
5.1 To approve the accounts for Charity no 302732; Public Recreation Ground – Blossoms Park
Members noted the accounts recorded ‘nil’ return as all expenditure is managed through Council's I&E accounts, therefore 'nil' return. All activity is reported through the Open Spaces Committee as managed by the Council (sole managing trustee) and registered land owner.
Resolved: to confirm the annual return for charity no 302732 as 'nil'.
6.1 To approve the accounts for Charity no 302733; Recreation Ground – Lingfield Road
Members noted the accounts recorded ‘nil’ return as all expenditure is managed through Council's I&E accounts, therefore 'nil' return. All activity is reported through the Open Spaces Committee as managed by the Council (sole managing trustee) and registered land owner.
Resolved: to confirm the annual return for charity no 302733 as 'nil'.
7.1 To approve the accounts for Charity no 307544; The Norman Foundation (as Trustees)
Members noted an award had previously been approved by the trustees to HOUSE in July 2023, of £2,137.98. The award was paid out on 1 December 2023, and had been included in the accounts. The accounts also included the interest earned from the CCLA/COIF accounts and the Scottish Widows account. The CCLA/COIF shares value had increased and been accounted for.
The Chairman of the Council, on behalf of the trustees, signed the accounts as a true record of the Charity's financial position to be submitted to the Charities Commissions.
Resolved: to confirm the annual return for charity no 307544 with a balance of £52,167.33 as of the year end.
Members noted Edenbridge Primary School had not made any further applications since January 2021, and recommended Council to nominate a councillor representative who could re-establish contact with the school.
8 EDENBRIDGE TOWN COUNCIL GRANTS FUND
Members considered all the applications, and requests for £12.880 against the available funds of £8,000. Each application was discussed in turn, with members able to make comments on which applications to support and the potential benefits to the Edenbridge community. After some consideration and discussion, Members
Resolved: to make awards of the total £8,000 funding available, allocated as follows .
1st Edenbridge Brownies, £500.00
1st Edenbridge Girl Guides, £500.00
Baby Umbrella, £400.00
Eden Twinning, £50.00
Edenbridge & Westerham Citizens Advice, £2,000.00
Edenbridge Amateur Dramatics Society, £250.00
Edenbridge Community Christmas Association, £1,000.00
Edenbridge Voluntary Transport Service, £1,000.00
Hi Kent (Local Registered Deaf Charity), £400.00
Marsh Green Pre School, £250.00
The Eden Christian Trust , £500.00
The Hygiene Bank, £250.00
West Kent Mediation, £900.00
TOTAL £8,000.00
9 Press releases
A press release for the grants awarded to be published.